Terms & Conditions


Prices are subject to change – please contact us to check the current rates before booking.

By paying any part of the invoice the hirer is also agreeing to the Terms and Conditions.

A $110 GST Inc Non Refundable Deposit is necessary to secure the event time and date. Until a deposit is received, the date cannot be confirmed and can be allocated to a new client.

The full amount owing of the hire must be paid to Photo Booths Newcastle at least 35 days prior to the event, otherwise the booking will be cancelled and the deposit forfeited.

If booked within 14 days of the event, a non-refundable full payment must be received within 72 hours of booking.

An idle fee may apply for extensive waiting periods.

Certain dates may be subject to an additional surcharge.

Additional time required will be charged at an agreed hourly amount of $150 per hour.

Fancy dress props (if used) must be in good order at the end of the event, otherwise a charge may apply.


All prices are inclusive of GST unless otherwise stated.


If the hirer cancels within 7 days of booking, the deposit will be returned in full.

Prior notice is required of changes to the time and date of the event. Photo Booths Newcastle cannot be held responsible for unforeseen delays at the venue.


Photo Booths Newcastle will not sell your details to any third party and will take reasonable measures to ensure that your details remain confidential. Photo Booths Newcastle may contact you with future special offers.

Hiring, delivery and service

Delivery, set up and removal of the Photo Booth are free of charge within a 50km radius of the Newcastle CBD. A travel surcharge will apply to events outside of this area.

Time taken to deliver, set up and remove the photo booth will be outside the rental period, however during your rental period please be aware that there may be up to 20% of your rental time used for rebooting systems and refill of photo paper and ink if usage is unusually high and if required.

A trained photo booth operator will be with the photo booth at all times to ensure smooth running.

At all times care will be taken by Photo Booths Newcastle to ensure delivery of high quality photo strips, however, should equipment failure or damage caused by personal injury or guests occur, liability is limited to monies paid.

Use of Images

The hirer may give permission for photos taken during the event to be used by Photo Booths Newcastle for promotional materials and advertising. Should this permission not be granted Photo Booths Newcastle will destroy copies of the images in their possession 14 days after the event.


All logos must be supplied in either jpeg, png, eps, for normal Photo Booth functionality and only PDF files will be acceptable for our GIF booth, failure to supply the logo in the above formats and within 7 days prior to the event no guarantees can be made for inclusion for your Photo Booth strips.


USB’s will be delivered to organiser of the event within 14 days following the event.

Force Majeure

We will not be liable for failing to perform under the Agreement by the occurrence of any event beyond our reasonable control, including a labour disturbance, internet outage or interruption of service, communication outage, failure by a service provided to us to perform, fire threatened or actual act of terrorism, natural disaster or war.


The photo booth attendants may stop the usage of the photo booth at any time during the event if they feel that the photo booth is being misused in a way that is dangerous to any persons or potentially damaging to the product.

Equipment Failure

In the unlikely event that we experience partial or complete equipment failure during your event the following refunds apply.

Complete Failure – Refund of maximum 80%, pro-rata calculated on the duration of hire vs. how long the service was provided before failure.

Video Component Failure – In the event of the video feature failure, a maximum of 20% refund is applicable pro-rata calculated on duration of hire vs. duration that service was active.

Other Failures – Any other failures will be on a case by case basis and PhotoBooths Newcastle will do it’s best to ensure our customers are happy.

Any variations to these Terms and Conditions must be agreed to in writing by Photo Booths Newcastle.